How to Set Up Your Email Signature

Setting Your Signature Up on Outlook Client (desktop app)

Setting Your Signature Up on Outlook web app

Setting Your Signature Up on Outlook Client (desktop app)

Step 1:
Request and receive email signature from the Office of Marketing and Public Relations. Save the
image on your computer. Here is the link to the Marking and Public Relations Request Form: https://www.athens.edu/about/offices/marketing-and-communications/marketing-request/

Step 2:
Go to the “File” tab in Outlook and choose “Options.”

Step 3:
Click on the “Mail” option, then choose the “Signatures” button under the
“Compose messages” section.

Step 4:
Select “New” to create a new signature, give it a name, then choose it as your
default signature (in panel to the right). In the “Edit signature” section, choose the
image option to insert a picture as your signature. After selecting the appropriate file, be sure not to resize the image or it will appear distorted. Choose “OK” to save.

That’s it - you’re done! If you need assistance, please reach out to the Office of Marketing and Public Relations at communications@athens.edu or open a Help Desk ticket.

Setting Your Signature Up on Outlook web app

Step 1:
Sign in to Outlook on the web. 

Step 2:
Go to Settings -> Options -> Shortcuts -> Add an email signature

Step 3:

Under Email signature, type your signature and use the available formatting options to change its appearance.

• • If you want your signature to appear at the bottom of all new email messages that you compose, select the Automatically include my signature on new messages I compose check box.

  • If you want your signature to appear on messages that you forward or reply to, select the Automatically include my signature on messages I forward or reply to check box.

  • If you don’t select these options, you can manually add your signature to a selected message. For details, see Manually add your signature to a new message below.

Select Save when you're done.